The Benefits and Challenges of Virtual Board Meetings

Virtual board meetings are https://boardroomtx.com/sponsoring-vs-mentoring/ a convenient and time-efficient way to meet and discuss important issues that affect your nonprofit organization. They remove the hassle of travel, cancellations or delays on travel. They also allow you to plan meetings at the convenience of your board members without interrupting their work. They also allow you to retain and attract talent regardless of where they live, which increases your options for recruitment.

There are still a few issues in virtual board meeting despite their benefits. The first problem is to keep your attendees interested. It’s difficult to keep your attendees focused if you don’t have the camaraderie that comes with a physical meeting. To combat this, use an agenda that has a clear plan to ensure that everyone is on the same page, and set a time limit to discussion.

It’s equally important to ensure that all attendees are heard even if they don’t talk during the meeting. Make them muffle their microphones if they’re not speaking, and then re-mute it when they are ready to speak. Also, you can use a video conference tool that can automatically record the audio and visuals of the meeting, ensuring that even those with less technical skills will be able participate.

It is also essential to have a board management software suite that includes secure document storage that permits the sharing, archiving, and annotation of documents prior to the meeting and during the session. This will enable your board members to quickly review and share important documents including governing documents financial reports and other critical information. It will then be easy to prepare accurate and detailed minutes of the meeting.